Output Management

   

Intelligent Merging of Documents and Enclosures

In most companies, thousands of valuable working hours are spent on trivial tasks such as collating, sorting and grouping business documents. Customers can be overburdened with multiple envelopes and paperwork due to a lack of proper sorting and grouping technology.

PrintMachine can receive and collate raw document data from a variety of applications, print jobs and system platforms (such as UNIX, IBM MVS, AS/400, DEC VMS, LINUX and NT, etc.). Before anything is printed or distributed electronically, PrintMachine groups the documents according to recipient addresses or other similar criteria. The printing sequence can be specified within an “electronic stack.” If you need to produce and then print out copies in a separate run with a different sort sequence, PrintMachine can perform this task easily and cost effectively.

Major Benefits of PrintMachine

• Significant costs savings and a reduction in manual labor thanks to electronic sorting of documents, e.g., for paper archive or document distribution;
• Increased customer goodwill thanks to automated grouping of different types of documents (from one or various applications) into a set. For example, delivering a quotation including cover letter, separate conditions and enclosures by letter or e-mail, and electronically archiving a complete business case into a single file;
• Postage savings and increased customer satisfaction thanks to collating, grouping and sorting different types of documents from one or multiple applications going to the same recipient (one envelope per day per addressee);
•  Eliminating mistakes by switching from manual to electronic grouping and sorting;